Accounting Administrator

Accounting Administrator
Permanent Full Time Position
Location: St. John’s, NL
Closing Date: November 6, 2025

For over 100 years, PF Collins has been the trusted and preferred provider of international trade and logistics services to clients in Canada and around the world. From offices in St. John’s and Halifax, our mandate is to provide safe and high-quality solutions that create leaner supply chains for our clients.

We are seeking a detail-oriented and motivated Accounting Administrator to join our team. The successful candidate will play a key role in supporting our accounting operations by preparing invoices, processing payables, and ensuring accuracy across all financial documentation. This position requires strong attention to detail, sound analytical skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities
– Prepare and issue accurate customer invoices in accordance with established rate schedules, contracts, and service agreements, ensuring all billing information is complete, verified, and processed in a timely manner.
– Prepare credit notes and process invoice adjustments as required, ensuring proper authorization, supporting documentation, and accurate posting to the general ledger.
– Process accounts payable invoices, including reviewing and verifying invoice details, confirming approvals, assigning appropriate general ledger codes, and ensuring timely payment to vendors.
– Process and reconcile company credit card transactions, ensuring that all charges are supported by appropriate documentation, correctly coded, and submitted within required deadlines.
– Process client cash receipts, including recording incoming payments, reconciling deposits, and ensuring accurate application of funds to customer accounts.
– Coordinate the collection of COD (Cash on Delivery) invoices, following up with clients as needed to ensure timely payment and maintain accurate records of outstanding balances.
– Perform data entry and verify the accuracy of accounting documents and records, ensuring all information is properly entered, filed, and maintained in accordance with company policies and audit standards.
– Compile financial data and prepare a variety of accounting and administrative reports, supporting management with accurate and timely information for decision-making.
– Maintain and update rate schedules and contract data, ensuring that billing rates and terms remain current, accurate, and consistent with company agreements.
– Provide general accounting and administrative support as required, contributing to a collaborative and efficient department operation.

Qualifications & Skills
– Completion of post-secondary education in Office or Business Administration.
– Minimum of 2 years of related work experience, or an equivalent combination of education and training.
– Excellent communication, interpersonal, and analytical skills.
– Proven ability to excel in a fast-paced, dynamic, and time-sensitive environment.
– Strong organizational skills and attention to detail.
– Demonstrated professionalism and discretion.
– Proficiency in Microsoft Office Suite and accounting software packages.
– Commitment to teamwork and providing outstanding customer service.
– You must be available to work in-office during regular business hours.